A practical starter guide designed to help teams use AI confidently for planning, running, and improving meetings.
(Part 2 of 4)
Make your meetings clearer, shorter, and more productive. These prompts help teams prepare agendas, capture discussions, and turn conversations into organised, actionable outcomes.
1. Create a simple meeting agenda
Prompt: “Create a structured agenda for a meeting about [topic]. The meeting lasts [time] and includes [attendees]. Break it into clear sections with time allocations.”
2. Turn meeting notes into a clean summary
Prompt: “Convert these rough meeting notes into a structured summary. Organise into decisions, actions, deadlines, and follow-ups. Notes: [paste notes].”
3. Create an action list from notes
Prompt: “Turn these meeting notes into an actionable task list with owners, deadlines, and priorities. Notes: [paste notes].”
4. Generate helpful questions for a meeting
Prompt: “Suggest thoughtful questions to ask in a meeting about [topic or project]. Give at least five that show preparation, insight, and strategic thinking.”
5. Draft a follow-up email after a meeting
Prompt: “Write a follow-up email summarising what was discussed in the meeting about [topic]. Include decisions made, next steps, owners, and deadlines.”
These exercises give a taste of how AI can support simple, everyday business tasks.
Found these prompt tasters useful?
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